What PharmaBells is and who sees what

PharmaBells runs a retail pharmacy end to end: billing at the counter, stock with batches and expiry, purchases from suppliers, customers and credit, GST reports, staff and licences. It comes in two parts that share one account and one set of data.

	Web console	Mobile app
Where	Any browser, erp.pharmabells.com	Android and iPhone
Best for	Setting things up, long forms, reports, settings	The counter, the stockroom, checking in from anywhere
Billing	Yes	Yes, works offline and syncs later
Purchases	Create and receive	Receive deliveries
Settings	All	Links back to the web for company settings

Everything you do in one place shows in the other within seconds.

Roles

Every user has a role. The role decides which menus they see and what they can change. The owner can also make custom roles.

Role	Can do
Owner (administrator)	Everything, for every store: settings, staff, billing, subscription, closing the account
Store manager	Run one store end to end: bills, stock, purchases, staff attendance, expenses, reports
Pharmacist	Bill, manage medicines and batches, adjust stock, see reports
Cashier	Bill, take payments, returns, customers; see stock
Inventory manager	Medicines, batches, suppliers, purchase orders, transfers, stock audits
Accountant	Sales, purchases, payments, expenses, GST and reports; nothing at the counter

If a menu you expect is missing, your role does not include it. Ask your administrator rather than sharing a login.

Stores

A pharmacy can have one store or many. Stock, bills and attendance belong to a store; medicines, customers, suppliers and settings are shared. A user can be given one store or several, and switches between them from the top bar on the web or from Profile on the phone.

What to read next

• New pharmacy: Create your pharmacy account, then Set up your pharmacy.
• Staff member with a login: Sign in and stay safe, then Bill a customer.
• On a phone: Install the mobile app.